Chat Admin
Home └Preparing for a Job Interview with a Japanese Company └Writing Your Work History (職務経歴書)

Preparing for a Job Interview with a Japanese Company

0 %

Completed

Course content

Writing Your Work History (職務経歴書)

10 XP
Prev Next
Fullscreen Share

Writing Your Work History (職務経歴書)

The 職務経歴書 (shokumu keirekisho, detailed work history) explains your jobs in detail. For Tokutei Ginou (SSW) it carries a lot of weight, because companies look for real experience they can use right away. The reader has never seen your workplace, so your description must be clear enough for them to picture what you did every day.

Usual structure

  1. Summary (職務要約): three or four sentences about your main experience.
  2. History by company (職務経歴): period, company name, employment type, department, and description of duties.
  3. Usable experience and knowledge (活かせる経験・知識): skills relevant to the job you are applying for.
  4. Self-promotion (自己PR).

The key: answer guiding questions instead of writing paragraphs

You do not need to be a good writer. For each job, answer the questions below one by one in short sentences. Those answers are then put together into the description.

NoQuestionExample answer
1Which department or line did you work in?Car air-conditioner pipe assembly line
2What products or goods did you handle?AC pipes for passenger cars
3What machines, tools or systems did you use?Semi-automatic brazing machine, leak tester, torque wrench
4What was your work sequence from the start to the end of a shift?Check the machine, set parts, braze, inspect, record output
5What was your target or output?About 400 pcs per shift
6What did you check to keep quality?Holes, cracks, flux residue; NG parts separated
7How did you keep safety and 5S?Wore PPE, tidied the work area at the end of every shift
8What did you do when there was a problem or the machine was abnormal?Stop, call the leader, wait for instructions
9Did you train others, cover other posts, or suggest improvements (kaizen)?Can work 4 posts; suggested a new tool rack
10How long were you in that position?2 years 6 months

Weak and good descriptions

TypeDescription
Weak“I worked at an auto parts company as a production operator.”
Good“Operator of a semi-automatic brazing machine on a car AC pipe assembly line (2 years 6 months). Set parts in the jig, ran the brazing, then inspected the result (holes, cracks, flux residue) before the product moved to the next process. Target about 400 pcs per shift. NG parts were separated and recorded. When the machine was abnormal, I stopped it and reported to the leader. Can work 4 posts on the line.”

Examples for other fields:

  • Food: “Bread packing section at a food factory. Weighed, packed and attached date labels; checked for foreign objects and hand hygiene before entering the production area; about 1,200 packs per shift.”
  • Elderly care (kaigo): “Helped eight elderly residents per shift with meals, bathing and moving; recorded their daily condition and reported changes to the nurse.”

Motivation and self-promotion

  • Motivation: why Japan, why this field, and your plan. Example: “I want to learn the safe and tidy way of working in Japanese factories, support my family, and use these skills for the long term.”
  • Self-promotion: one strength with one piece of evidence. Example: “I am careful. In two years in the inspection section, I got used to checking every product against the standard before shipment.”

Common mistakes

  • Writing only a job title without explaining the duties.
  • Copying someone else’s description, so you cannot explain it in the interview.
  • Using machine translation.
  • Adding experience you never had.

Worksheet

Download the worksheet (Excel, in Indonesian), answer the guiding questions for each job, then hand it to your training institute or supporter to turn into a shokumu keirekisho.

Download the worksheet

How to describe your own duties clearly by answering guiding questions, with examples and a downloadable worksheet.

Rating
0 0

There are no comments for now.

Join this Course
to be the first to leave a comment.